Qualifications

•This freelance position requires a professional who can handle a wide range of administrative and real estate-specific tasks and work independently with little or no supervision

•Real Estate Experience: Proven experience as a Real Estate Assistant or in a similar role within the real estate industry

•Organizational Skills: Excellent organizational and time management skills to manage multiple tasks and priorities efficiently

•Communication Skills: Strong written and verbal communication skills to interact professionally with clients, team members, and external partners

•Technical Proficiency: Proficiency in project management and communication tools such as Asana, Slack, and Microsoft Office Suite

•Attention to Detail: High level of attention to detail to ensure accuracy in all tasks, from scheduling appointments to preparing documents

•Confidentiality: Ability to handle confidential information with the utmost discretion and professionalism

•Problem-Solving Skills: Strong problem-solving skills to address and resolve issues that may arise in a timely manner

•Remote Work Experience: Experience working with remote teams and managing communication across different locations

•Client Service Orientation: Strong client service orientation to provide excellent support to clients and enhance their experience with the agency

•Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment

•Market Knowledge: Knowledge of real estate market trends and practices to support property listings and client inquiries effectively

Responsibilities

•Answering Calls: Respond to inbound calls with accuracy, professionalism, and in a timely manner

•Return all missed calls promptly

•Making Calls: Make outbound calls to clients, potential buyers, and sellers, ensuring clear and professional communication

•Handling Texts: Answer inbound texts with accuracy and professionalism

•Send texts to clients, potential buyers, and sellers as needed

•Managing Emails: Answer emails with accuracy, professionalism, and in a timely manner

•Ensure all emails are replied to and sorted into their respective folders

•Team Communication: Communicate effectively and efficiently with other team members

•Property Management: Add and cancel requests for property showings, inspections, and maintenance with accuracy

•Scheduling: Schedule property viewings, inspections, and other appointments for clients and team members

•Client Interaction: Interview potential clients to ensure they are good candidates for our real estate services, providing relevant information about our agency

•Onboarding: Confirm that client onboarding paperwork is completely and correctly filled out

•Request additional documentation and information as needed

•System Management: Add new clients and properties to the systems: Email folders, CRM profiles, and QuickBooks for billing and payroll (employees only)

•Calendar Management: Manage client and employee calendars for availability and requests

•Timesheet Confirmation: Ensure timesheets from employees are submitted on time and correctly

•Documentation: Assist in preparing and managing real estate documents such as contracts, leases, and agreements

•Market Research: Conduct market research to support property listings and client inquiries

•Advertising: Assist in creating and managing property listings on various real estate platforms

•Lead Generation: Support lead generation efforts by researching potential clients and properties

•Database Management: Maintain and update the real estate CRM with accurate and current information

Benefits

•Work from Home: Enjoy the flexibility and convenience of working from the comfort of your home or any location of your choice

•Job Stability: Benefit from the stability offered by WorkStaff360, which has a diverse client base across the USA, ensuring a consistent workflow

•Advanced Tools: Utilize the latest tools and technology provided by WorkStaff360 to enhance your productivity and efficiency in completing tasks

West Maison real Estate and Design

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